[Parking] [Logistics-leads] [why2025-orga] Message from On-site logistics

[Manduca]

Chat with Knorrie first. I’ll get you into the Boels order anyway. I’ll use my special powers :)

> On 11 Jun 2025, at 21:34, konmei <ccc at wedrich.org> wrote:
> 
> Hi Manduca,
> 
> highly appreciate your support and especially thinking along! To us, it seemed the most sensible solution to reduce
> a) idle times of gators (they would be waiting if the trailors have to be loaded / unloaded)
> b) angels needed at different spots (on the parking area and on the target areas on the fields)
> 
> @knorrie: if there is any input you have for us I would appreciate a quick chat, since the deadline for the boels order is approaching fast, as I understand it.
> 
> @Manduca: are the handwangens still an option or are we too late for this?
> 
> Thanks a lot to both of you!
> 
> Best regards,
> konmei
> team:parking
> 
> 
>> Am 11.06.2025 um 11:52 schrieb Manduca:
>> Hi Konmei,
>> 
>> I have a feeling you are over facilitating this. I understand what you are trying to achieve though. I’ve added Knorrie to the conversation. He has (partly) organized the luggage shuttle during the previous events. Maybe good to have a talk together.
>> 
>> Regards,
>> Manduca
>> 
>>>> On 2 Jun 2025, at 15:15, konmei <ccc at wedrich.org> wrote:
>>> 
>>> Hi Manduca,
>>> 
>>> thank you for the feedback.
>>> 1) Yes, something like this. It is meant for visitors to carry their stuff directly from parking to the field, if they do not want to carry their stuff by the luggage shuttle. I am not sure how much is sensible, we thought to put them near parking to lend for people (especially "normal" visitors, as opposed to warehouse lending stuff many to angels). By this, visitors have options during arrival days and afterwards to carry their stuff around.
>>> 2) It seems we missed this one, I was requesting it back in April, when I asked for a few other things to be updated as well. Alternatively trailers without canopy would be ok as well (cage trailer, 12113 or trailer, single axle, 12102).
>>> Our idea is, that they will stay on a specific spot on the parking area, being numbered. People will load their stuff into the trailer and we will move the trailer to the field to the respective drop-off point (e.g. trailer 1 goes to drop-off point 1, trailer 2 to drop-off point 2 etc.). By having several trailers, they can be (un-)loaded while the gator carries the full trailers to the field and empty ones back. If that makes sense?
>>> With this, we hope to maximize gator usage and minimize idle times.
>>> 
>>> Please let me know what you think and what you would advise on ordering.
>>> 
>>> Thanks a lot for your support and best regards,
>>> konmei
>>> team:parking
>>> 
>>> 
>>>> Am 02.06.2025 um 14:14 schrieb manduca at why2025.org:
>>>> Hi Konmei,
>>>> 1)
>>>> Please be specific what you want.
>>>> You talk about handwagens, but the end with bikes......
>>>> What kind of handwagen do you want? What is it going to be used for? I need more information before I can think with you. Are you looking for something like this:
>>>> Handtrekwagen huren | Boels <https://www.boels.com/nl-nl/huren/handtrekwagen/p/12126>? Warehouse has 10 of these for lending.
>>>> 
>>>> I'm not aware of Warehouse renting bike. Please check with warehouse (or PL).
>>>> 2)
>>>> I've never seen a request for more trailers. Twelve is a lot!! Behind what are you going to put these?? That is more then we have every rented for a whole event!
>>>> I'll request them, but I don't think they will have that many available.
>>>> 
>>>> "konmei" <ccc at wedrich.org <mailto:ccc at wedrich.org?to=%22konmei%22%20%3Cccc%40wedrich.org%3E>> schreef op 29 mei 2025 om 10:12:
>>>> 
>>>>    Hi Manduca,I'm sorry, I have two important topics on short
>>>>    notice:1. Handwagen:I just realized, that we do not have the
>>>>    "handwagen" in the Boels list. Not sure if they even rent anything
>>>>    like this, the only thing I could find was this one: Duwkar
>>>>    (12058). Do you have any idea if they offer handwagen or if they
>>>>    have to be ordered differently? Should I maybe get in contact with
>>>>    team:warehouse, since they rent the bikes as well?2. Trailors: I
>>>>    double checked the list, and we still have 2 trailors only, which
>>>>    will not be sufficient. Is there a chance to increase it to
>>>>    12?Thank you very much for your support!Best
>>>>    regards,konmeiteam:parkingAm 16.05.2025 um 23:48 schrieb Manduca:
>>>> 
>>>>        Tables and benches are confirmed. Requested extra crowd
>>>>        barriers Requested to remove the lights, schaftwagens, heating
>>>>        (not confirmed yet) Moved the fridge to on-site :). Regards,
>>>>        Manduca On 23/04/2025 21:39, konmei wrote:
>>>> 
>>>>            Hi team, I understand we can attach the trailors one at a
>>>>            time to the gator >> (not multiples). Which is fine, we
>>>>            will plan accordingly. Furthermore, I understand that we
>>>>            need to request the tables and >> chairs for the teams via
>>>>            this list as well, so please add: - 3 biertafel 24380 - 6
>>>>            bierbanken 24381 to the list for parking. Thank you and
>>>>            best regards, konmei Am 23.04.2025 um 16:55 schrieb konmei:
>>>> 
>>>>        Hi Manduca and team, sorry for the late reply. I hope this is
>>>>        not too late, but after >>> some discussions we would like to
>>>>        ask for a few changes for >>> team:parking. 1."Verlichting
>>>>        parking terrain" : I checked with team:NUTS and they >>> will
>>>>        take care of it, so we can take this off the list. 2.
>>>>        "Schaft/magazijnwagen" we would like to change this into some
>>>>        >>> pavilions, which are open and therefore better to use for
>>>>        parking, >>> so please take them off the list. 3. "Trailer
>>>>        with canopy, single axle" can we please change the >>> amount
>>>>        from 2 to 12, if possible. I assume that we can attach >>>
>>>>        multiple in a row to the carrier? Alternatively trailers
>>>>        without >>> canopy would be ok as well (cage trailer, 12113 or
>>>>        trailer, single >>> axle, 12102). 4. "Verwarming": please take
>>>>        it off the list 5. "Kleine koelkast": please take it off the
>>>>        list 6. "Crowd control barrier, 9-post" please change the
>>>>        amount from 140 >>> to 250 Would that work? Again, sorry for
>>>>        being so late! Best regards, konmei Am 12.02.2025 um 20:35
>>>>        schrieb Manduca via Orga: Hi, As requested in the orga-meet,
>>>>        I'll send the requests I made there >>>> also to this list. -
>>>>        Boels Team-leads: please check the Boels order list for your
>>>>        team. https://docs.google.com/spreadsheets/ >>>>
>>>>        d/1in7HbYoADSuZVbCAx2pDSuw1xaQ7ie5QEIamzZhGN4s/edit? >>>>
>>>>        pli=1&gid=591140139#gid=591140139 You can not edit the sheet
>>>>        your self. Send >>>> requests/changes/questions to
>>>>        logistics-leads at lists.why2025.org. I >>>> need amount, boels
>>>>        partnumber and description. To check what Boels >>>> can
>>>>        deliver, see https:// www.boels.com/ <https://www.boels.com/>
>>>>        or >>>> https://www.boelsparty.com/. I'll try to reserve what
>>>>        you need at Boels. Costs will be on your >>>> teams budget. -
>>>>        On-site logistics Let us (logistics at lists.why2025.org) know if
>>>>        you have specific >>>> logistics challenges (putting stuff on
>>>>        a tower, hoasting bridges or >>>> containers, moving heavy
>>>>        stuff into tents etc.). So we can make a >>>> rough planning
>>>>        and make sure we have all the needed equipment.
>>>> 
>>>> 
>