[why2025-terrain] Rijplatten

Thu May 8 21:36:38 CEST 2025

Hi Jeroen,

Next week I am on business travel, so I unfortunately can't.
Would Monday the 19th in the evening work for you? I would also like to 
discuss how the handover from Liquicity to us will work out timing-wise.

I will update the spreadsheet as soon as I can find the time.

Best,
Gina

On 5/8/25 9:23 PM, jeroen at ifcat.org wrote:
>
> Gina,
>
> We really need to schedule some time to discus with a few of your 
> terrain team members and Henry and me about where we will place 
> driving plates and make the exact numbers final.
>
> It would also really help if you can update the 
> https://docs.google.com/spreadsheets/d/1R0B0l73yNMc54m91QgpUehwEKdIlbQNfSrg0ICLkaKw/edit?gid=1879217106#gid=1879217106
>
> With all the items where you want driving plates and make estimates of 
> the cost associated with each item, so we can discuss each item and 
> decide whether there is budget for this or not.
>
> When can we schedule 2 hours to do this next week Thursday the 15^th ?
>
> Jeroen
>
> *From:*jeroen at ifcat.org <jeroen at ifcat.org>
> *Sent:* woensdag 23 april 2025 01:45
> *To:* 'Gina Muuss' <gina at why2025.org>
> *Cc:* 'terrain at lists.why2025.org' <terrain at lists.why2025.org>; 
> 'Boekenwuurm' <boekenwuurm at ifcat.org>
> *Subject:* RE: Rijplatten
>
> Gina and team,
>
> I finally have a first quote and sizes of driving plates from LQF so 
> we can see what is available and we can start estimating the cost for 
> everyone.
>
> I made a new tab in the XLS, lets see where that brings us.
>
> Jeroen
>
> *From:*jeroen at ifcat.org <jeroen at ifcat.org>
> *Sent:* zaterdag 19 april 2025 21:47
> *To:* 'Gina Muuss' <gina at why2025.org>
> *Cc:* 'terrain at lists.why2025.org' <terrain at lists.why2025.org>; 
> 'Boekenwuurm' <boekenwuurm at ifcat.org>
> *Subject:* RE: Rijplatten
>
> Gina,
>
> Thank you for your extensive reply.
> See inline comments.
>
> Jeroen
>
> *From:*Gina Muuss <gina at why2025.org>
> *Sent:* woensdag 16 april 2025 23:33
> *To:* jeroen at ifcat.org
> *Cc:* terrain at lists.why2025.org; 'Boekenwuurm' <boekenwuurm at ifcat.org>
> *Subject:* Re: Rijplatten
>
> Hi Netsmurf,
>
> Thanks for you detailed thoughts!
> I'll reply inline to hopefully keep things somewhat sorted.
>
> On 4/14/25 11:11 PM, jeroen at ifcat.org wrote:
>
>     I think a talk is very needed as I do understand most but "road through the rice fields" is a bit of a mistery.. and a drawing of some items like parking.
>
> GM:The field with the 'hills' may need a 'road' with plastic plates 
> going from east to west so that it doesn't completely turn into a mud 
> pit. This is only necessary if the rain is very bad.
> JVV: Unfortunately “The field with the Hills’ is not specific enough, 
> I have an idea based on this can you provide a map location.
>
> GM:For parking, Team:Parking is responsible for the drawing and I have 
> just proxied the number I got from konmei.
> JVV:OK I Will Ask Konmei.
>
>     The link to the file with the driving plates is here :https://docs.google.com/spreadsheets/d/1R0B0l73yNMc54m91QgpUehwEKdIlbQNfSrg0ICLkaKw/edit?usp=sharing Request access for editing for one or 2 team members.
>
> GM:Done.
> JVV:And Access Granted 😊
>
>     6) Roads to track 2,3,6 done see the google.xls  I have updated that based on you length, do you want these to be permanent or temporary ?
>
> GM:We don't know how expensive and impractical it is to have them 
> moved. Do you know?
> JVV:Not Yet but I can ask, it is also an esthetics thing if you want 
> them there during the event….
> JVV:Although putting them back at the end is also a hassle if there 
> are still campers.
>
>     Plates under portacabins is really not needed we have never done that before and it is a waste of plates as only the few corners that are resting on the can use some support but that is for the cabin supplier to take care of.
>
>     Alternatively we need some very small steel plates like 1x1m for weight distribution on each contact point, but to pave the whole area underneath is not needed.
>
> GM:Ah, I had different information here. If you are certain we don't 
> need these we can remove them.
> JVV:Was discussed in PL and Henry will discuss this with the 
> portacabin supplier.
>
>     On none of our events, including the German and UK ones have we ever built camper roads I estimate that the 1920m2 you request will cost us about 8-10K,extra, do you have a drawing of that plan ?
>
>     We probably need to minimize that a bit as the area's you have now selected for campers are mostly very hard ground except for the entry points to those fields.
>
> GM:I get that we need to minimize that, but I don't really think we 
> have a choice. I do have exact plans for where we need these 
> rijplaten. Since we were urged to add more camper spaces, some of them 
> are in areas that are hard to reach.
> GM:I have put you a drawing of the rijplaten and the camperspots. Note 
> that the camper spots are not final because we need to move stuff for 
> permit reasons, but the general areas are correct and the moving stuff 
> will only cost us more plates.
> GM:In this drawing the rijplaten are still twice, the calcuation you 
> have is only for roads that are one wide.
> JVV:Was discussed in PL as well a bit, we only need plates where the 
> campers enter the field and have to make sharp turns>
> JVV:That the field gets damaged is not really an issue, after 
> Liquicity Festival2025 and WHY2025 back to back equalizing the fields 
> and re-sowing them is almost unavoidable and a lot cheaper than plates.
> JVV:I will look at the field on Monday and walk these routes to see 
> what is needed. A lot is going to depend on the weather in the coming 
> 3 months if it stays like this there are no issues at all.
>
>     Parking is in line with what we had in 2017 and 2022 in terms of m2 but do you have a detailed drawing of their layout ?
>
> GM:Please ask Team:Parking for that, they also gave us that number.
> JVV:Done
>
>     LSD do you have a drawing of the layout ?
>
> GM:Yes, manduca made one (ignore the routing and just look at the plates):
> JVV:Will look at that on Monday as well but it seems reasonable.
>
>     Road to the NOC Why would we need a gator road to the NOC ? Has that been requested by the team ?
>
> GM:I see that the name is confusing. The road is not in particular for 
> NOC, but if you look at the heaven layout you notice that a lot of 
> traffic will go from the wagenweg towards NOC and the other orga 
> structures there.
> GM:Because the field will not be in the best state to begin with, we 
> think it is important to have plates there so we don't have to swim.
> JVV:That is an assumption based on last years extremely wet period 
> right before LQF and the field day. We probably will have to wait and 
> see until few weeks before event and decide.
>
> GM:I hope this already gives you an idea.
> JVV: Yeah pretty much.
>
>
> Best,
> Gina
>
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