[why2025-orga] [WHY2025] An update about your WHY2025 merch order

[Robert (aka Number3)]

Hi all,

Thanks for the feedback, we will look into digital options tomorrow.

Warm regards,

Robert / Number3
Secretary - IFCAT Board
Member of Team:Info for WHY2025

M: +31 (06) 39 23 89 96
E: number3 at ifcat.org


------ Oorspronkelijke bericht ------
Van "Xesxen via Orga" <orga at lists.why2025.org>
Aan "WHY2025" <tickets at why2025.org>; orga at lists.why2025.org
Datum 03/08/2025 23:03:48
Onderwerp Re: [why2025-orga] [WHY2025] An update about your WHY2025 
merch order

>Alternatively, when people open up their order (eg. by clicking the 
>link in the footer of the update mail "An update about your WHY2025 
>merch order") they can fill out contact information in the "Your 
>information" section of the page. After this, the last remaining step 
>is to have people scan their tickets at the merch booth.
>
>This covers the correctness and readability of the contact information, 
>removes the need for on-paper contact details, validates the presence 
>on-field of the ones who ordered merch, and gets rid of a potential 
>GDPR nightmare.
>
>Please don't use paper forms on-site.
>
>- Xesxen
>Team:Sysadmin
>
>On Sun, 2025-08-03 at 22:36 +0200, Juerd Waalboer wrote:
>>WHY2025 skribis 2025-08-03 20:04 (-0000):
>>>1. **Home delivery (with tracking):**
>>>Add your **name**, **home address**, and **email** to the **paper 
>>>list** at
>>>the merch tent. Once the new batch passes quality control, we’ll ship 
>>>it
>>>straight to you.
>>
>>Speaking of quality control: paper is also very error prone. It can 
>>get lost or damaged. Some people have terrible handwriting. Why no 
>>digital option? Could just be email using a token provided at the 
>>merch tent, maybe?
>>
>>Further, a list is hard to make GDPR proof. If it absolutely has to be 
>>paper, please use individual sheets of paper so people don't have to 
>>see other people's addresses. We have a printer and paper at 
>>Warehouse, and we can get more paper if needed.
>>
>>>2. **Privacy-first refund:**
>>
>>This is not an equal alternative.
>>
>>
>>Further suggestion: allow people to provide their hackerspace name 
>>instead of their own address, to bundle deliveries, which should save 
>>€€ on shipping costs.
>>_______________________________________________
>>Orga mailing list
>>Orga at lists.why2025.org
>>https://lists.why2025.org/mailman/listinfo/orga
>
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